I understand that this is an official contract for services with Art I’motions LLC. Per client payment, it automatically constitutes as a signature for this contract. Once the retainer and any additional payments are paid for the invoice this contract is attached to all of the terms must be upheld.
I understand that to secure Art I’motions LLC for my event, a retainer is required and NON-REFUNDABLE. A retainer will only ensure security for my event date and the remaining balance will be due 1 week before my event. Also, the purpose of this retainer removes Art I’motions, LLC’s availability for my event date. If I cancel my event for any reason, the retainer will be retained by the company and will not be refunded (Event total $600 & above = $250 retainer plus / Event total $599 & below = $150 retainer). ***Checks for final payments must be received 2 weeks prior to event!***
I understand all cancellation of this Contract by the client, which is received in writing (email or written) will result in a refund of any monies paid, less the retainer. Any decision to refund the retainer will be left up to sole descension of an Art I’motions LLC representative. If cancellation is initiated by Art I’motions LLC for any reason on their behalf, all monies paid to Art I’motions LLC from the client shall be fully refunded INCLUDING retainer. Any refund shall be paid out at month's end or by arranged payments. Events may be rescheduled upon client's request based on availability of Art I’motions LLC staff. Each event has a backup option, but if Art I’motions LLC is unable to accommodate for any reason by no fault of their own, and must cancel the contract, a $100 refund of the retainer and all completed payments thereafter will be given to the client within 30 days or by arrangement with client. Assistance may be given in finding a viable replacement vendor.
I understand that Art I’motions LLC are only providing services agreed within this contract, which are labeled as DJ/ Karaoke services, Photograph and/or, Coordinating services. Art I’motions LLC is not and will not be obligated to provide duties outside of the agreed services. If at any point Art I’motions LLC is asked/forced to perform duties outside of the agreed upon services, you may be subject to the following:
I understand the importance of the event date. This date is my deadline for my remaining balance, any major changes for my Event or any significant changes to my including playlist, location, lineup, additional requirements (equipment, extended time), or any changes that will have an effect on the services we provide to fulfill this agreement. Furthermore, I understand that Art I’motions LLC will make every effort to work with you regarding payment. However, the deadline listed is the final day to complete FULL payment. Inability to complete full payment will constitute as a breach of this agreement/ contract. Failure to remedy this breach upon the deadline date listed or inability to pay its final amount by this date will result in cancellation of services without refund of the retainer per the discretion of Art I’motions LLC and/or its representatives.
I understand that a Travel Charge (gas and/or lodging) may be applied if Art I’motions LLC is needed to travel outside of the Central Virginia area. Additional fees may be applied for transporting excess equipment.
I understand that Art I’motions LLC is fully insured, but if equipment is broken or damaged, for any reason, due to negligence of client property (i.e. Mic, Props) or guests involved, I will take full responsibility for equipment, as well as, any injuries sustained by any and all guests involved at my event.
I understand that other fees may be applied for additional services/staff (if needed), but I will be notified beforehand.
I am aware that separate documentation may be sent to me, for my signature, for the sole purpose in the usage of outside vendors. Art I’motions LLC will provide packages for other services, but the partnering company will provide its own policy, rules, and regulations. This will not affect the agreed upon charge, this is only standard procedure for company expectations.
I understand that any and all previous verbal negotiations are no longer valid due to the creation of this contract. This contract represents the complete and final agreement of both parties.
I understand that failure of either party to enforce any individual part or provision of this contract does not mean either individual party chooses to waive or limit enforcing the remaining provision agreed upon in this Contract.
I understand this Contract shall be construed in accordance with the laws of the State of Virginia.
(This section automatically applies to this contract. No initials for either party apply.)
In the event that either party is unable to perform its obligations under this Agreement as a result of a force majeure, neither party shall be liable to the other for direct or consequential damages resulting from lack of performance. "Force Majeure" shall mean fire, earthquake, flood, act of God, strikes, work stoppages, or other labor disturbances, riots or civil commotions, litigation, terrorism and/or terroristic threats, war or other act of any foreign nation, power of government, or governmental agency or authority, or any other cause like or unlike any cause above mentioned which is beyond the control of either party.
A ‘breach of contract’ shall be defined as an unexcused failure to fulfill one’s duties/obligations under a contract from one or both parties. All parties involved shall be held to the same standard in honoring this contract to the fullest. This binding agreement shall ensure that client will receive all services that are paid for as well as the location, date and time stated in this contract. Furthermore, this binding agreement shall ensure that Art I’motions LLC are given the necessary tools to successfully complete all tasks and are paid in full for services that were agreed upon. Anything not fulfilled outside of this contract, even if discussed, shall not be considered a ‘breach of contract.’ If a dispute over this contract arises, and, an attempt of a resolution fails, both parties can agree to have a mediator review the dispute and/or seek arbitration. Last resort, any and all disputes may be subject to a lawsuit and, therefore, may proceed to a hearing in a court of law.
I have read this contract fully and understand the information that is being presented. This contract is valid and should not be broken by both parties involved. For any questions/concerns, regarding information or services, be sure to contact Art I’motions LLC representatives at (804) 490-5965, or you can email us at [email protected].